Introduction: Are you a skilled procurement professional with a passion for global health initiatives? The USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Project in Ghana is looking for a Procurement Specialist to join its team. This role plays a crucial part in ensuring the smooth procurement process for health commodities and services in collaboration with the Ghana Ministry of Health and Health Service.

Key Responsibilities of the Procurement Specialist:

1. Vendor Management:
   • Oversee and regularly update the vendor database to ensure a transparent, competitive procurement process.
   • Build and maintain relationships with local vendors and service providers to enhance understanding of PSM’s procurement systems and requirements.
2. Procurement Documentation:
   • Draft procurement documents including negotiation memoranda, selection memos, and more, ensuring all necessary paperwork is on file.
   • Provide coaching and mentoring to colleagues in drafting procurement documentation.
3. Procurement Coordination:
   • Manage procurement processes to align with programmatic needs, ensuring compliance with USAID’s solicitation and review procedures.
   • Maintain an up-to-date procurement tracker that meets USAID’s reporting standards.
4. Audit and Compliance:
   • Regularly audit procurement files for compliance with Chemonics’ documentation standards.
   • Ensure that all project staff adhere to procurement regulations and maintain accurate records.
5. Vendor Communication:
   • Work directly with local vendors to obtain quotations and initiate procurement for requested commodities and services.
   • Monitor contracts and purchase orders, following up to ensure compliance with terms and conditions.
6. Inventory and Reporting:
   • Maintain the project’s inventory and tracking system, providing status reports and summaries as requested.
   • Assist in developing procurement-related documentation and providing training to project staff.

Qualifications and Experience:

• A Bachelor’s degree in business administration, international development, or a related field.
• At least 5 years of experience in procurement and inventory management.
• Previous experience working on USAID or donor-funded projects is preferred.
• Strong understanding of USAID regulations and U.S. government compliance standards.
• Proficiency in English (both written and spoken).

Location: This position is based in Accra, Ghana, with occasional travel within the country.

How to Apply: Interested candidates can apply online by clicking here and filling out the relevant application form before the deadline of 15 January, 2025.

FAQs:

1. What is the application deadline for this position?
   • The deadline is 15 January, 2025.
2. Do I need to have prior USAID experience to apply?
   • While it’s preferred, experience in donor-funded projects or familiarity with USAID regulations is a plus.
3. Will the role require travel?
   • Yes, intermittent travel within Ghana is required for this position.

Call to Action (CTA): Don’t miss this opportunity to contribute to improving global health systems. Apply today for the Procurement Specialist position with the USAID GHSC-PSM project in Ghana!