Are you organized, detail-oriented, and proficient in administrative tasks? A reputable company in Accra is hiring an Administrative Assistant to support its operations. This role is ideal for individuals with excellent organizational skills and a passion for office management. Read on to discover the job details, responsibilities, qualifications, and how to apply.

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Job Description: Key Responsibilities

The Administrative Assistant will handle a wide range of tasks to ensure smooth office operations, including:

• Document Preparation: Draft and distribute memos, letters, forms, and reports.
• Scheduling and Coordination: Assist in preparing reports and organizing meetings.
• Filing and Record Keeping: Develop and maintain efficient filing systems.
• Office Supplies Management: Order and monitor inventory of office supplies.
• Travel Arrangements: Book flights, accommodation, and travel plans for staff.
• Financial Reporting: Submit and reconcile expense reports and monitor invoices.
• Visitor Support: Provide general assistance to office visitors and address inquiries.
• Research and Presentation Creation: Conduct research and develop presentations.
• Equipment Maintenance: Ensure office equipment operates efficiently through regular maintenance and inventory tracking.
• Project Management: Oversee multiple tasks and prioritize deadlines effectively.

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Skills and Qualifications Needed

To be considered for this position, candidates should have:

• Educational Qualification: HND or higher.
• Work Experience: At least 2 years of proven experience in administrative roles.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Professional Skills: Strong administrative writing, problem-solving, and analysis skills.
• Communication Skills: Excellent verbal and written communication abilities.
• Detail-Oriented Approach: Accuracy and attention to detail in all tasks.
• Time Management: Ability to prioritize and multitask effectively.
• Problem-Solving Abilities: A proactive mindset to handle challenges.

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Location

Accra, Ghana

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How to Apply for the Administrative Assistant Job

Interested candidates should email their C.V.s to trustholdings42@gmail.com with the subject line “Administrative Assistant Application.”

Application Deadline: 17th January 2025

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Why Apply for the Administrative Assistant Role?

This job offers:

• Opportunities for professional development and growth.
• Hands-on experience managing administrative tasks in a dynamic work environment.
• The chance to develop leadership and organizational skills.

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FAQs About the Administrative Assistant Job

1. What qualifications do I need?
You need at least an HND and 2 years of work experience in an administrative role.

2. Is knowledge of Microsoft Office required?
Yes, proficiency in Microsoft Office tools is essential for this position.

3. How can I make my application stand out?
Highlight your organizational skills, problem-solving abilities, and administrative experience in your C.V.

4. When does the application close?
The deadline for applications is 17th January 2025.

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Apply Today – Start Your Career Journey!

If you’re ready to showcase your administrative skills and join a professional team, send your C.V. to trustholdings42@gmail.com before 17th January 2025. Don’t miss out on this opportunity to grow your career as an Administrative Assistant in Accra!