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5. ASSISTANT ADMINISTRATIVE OFFICER (AAO)

Duties and Responsibilities
As Assistant Administrative Officer you will be responsible for the following duties:
 Assisting the District Registration Officer in the handling of his/her administrative and office-management duties;
 Co-ordinating general administrative services including transportation and inventory control at the district level;
 Managing the office’s diary, co-ordinating meetings and management of records;
 Providing general customer service support for the District office;

 Assisting in responding to enquiries from applicants on registration requirements, record update, replacement and renewal exercises, documents and processes;
 Administering oaths to persons vouching for applicants who do not possess Birth Certificates or valid passports
 Educating applicants and persons vouching on the purpose of vouching and the legal consequences of lying under oath during the vouching process;
 Ensuring that registration materials and logistics assigned to the district are used judiciously and are properly accounted for;
 Supporting the planning, co-ordination and deployment of staff and materials for out of office registration exercises;
 Performing any other duties that may be assigned by the Executive Secretary or through his representative;
Qualification and Experience
 A Bachelor’s Degree in the Social Sciences, Law, Business, Computer Engineering, Science/Information Technology or related discipline from a recognised University or equivalent professional qualification;
 At least one (1) year post-qualification working experience which combines clerical and administrative competencies prior to working with NIA;
 A minimum of three (3) months working experience with NIA;
 Proven completion of National Service.
Competencies and Skills
 Excellent communications and interpersonal skills;
 A high sense of integrity and maturity;
 Ability to work in a team;
 Results-oriented and proactive;  Strong written and verbal skills;  Ability to verify integrity of data by comparing it to source documents;
 Ability to work with little or no supervision;
 Ability to work under pressure;
 Fluency in written and spoken English;
 Ability to demonstrate excellent report writing skills;
 Knowledge of more than one Ghanaian language is an advantage;
 Computer literate;
 Having a licence to practice as a Commissioner for Oaths;
 Willingness to accept posting to any part of the country;

Mode of Application
Applications should be submitted with the following supporting documents:
· Curriculum Vitae;
· Certified photocopies of academic and professional certificates;
· Addresses of three (3) referees, including telephone numbers and e-mails;
The cover letter should indicate applicant’s region and district of residence.

The application, together with the above-listed documents should be forwarded, not later than 5th April 2021 to:

THE EXECUTIVE SECRETARY
NATIONAL IDENTIFICATION AUTHORITY
P. O. BOX M680, MINISTRIES POST OFFICE, ACCRA

Salary and other Conditions of Service:
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As applicable in the Public Service
NB: 1. All unsolicited applications previously submitted to NIA shall not be considered;
2. Only shortlisted applicants shall be contacted

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