Duties and Responsibilities
As Assistant Administrative Officer you will be responsible for the following duties:
Assisting the District Registration Officer in the handling of his/her administrative and office-management duties;
Co-ordinating general administrative services including transportation and inventory control at the district level;
Managing the office’s diary, co-ordinating meetings and management of records;
Providing general customer service support for the District office;
Assisting in responding to enquiries from applicants on registration requirements, record update, replacement and renewal exercises, documents and processes;
Administering oaths to persons vouching for applicants who do not possess Birth Certificates or valid passports
Educating applicants and persons vouching on the purpose of vouching and the legal consequences of lying under oath during the vouching process;
Ensuring that registration materials and logistics assigned to the district are used judiciously and are properly accounted for;
Supporting the planning, co-ordination and deployment of staff and materials for out of office registration exercises;
Performing any other duties that may be assigned by the Executive Secretary or through his representative;
Qualification and Experience
A Bachelor’s Degree in the Social Sciences, Law, Business, Computer Engineering, Science/Information Technology or related discipline from a recognised University or equivalent professional qualification;
At least one (1) year post-qualification working experience which combines clerical and administrative competencies prior to working with NIA;
A minimum of three (3) months working experience with NIA;
Proven completion of National Service.
Competencies and Skills
Excellent communications and interpersonal skills;
A high sense of integrity and maturity;
Ability to work in a team;
Results-oriented and proactive; Strong written and verbal skills; Ability to verify integrity of data by comparing it to source documents;
Ability to work with little or no supervision;
Ability to work under pressure;
Fluency in written and spoken English;
Ability to demonstrate excellent report writing skills;
Knowledge of more than one Ghanaian language is an advantage;
Computer literate;
Having a licence to practice as a Commissioner for Oaths;
Willingness to accept posting to any part of the country;
Mode of Application
Applications should be submitted with the following supporting documents:
· Curriculum Vitae;
· Certified photocopies of academic and professional certificates;
· Addresses of three (3) referees, including telephone numbers and e-mails;
The cover letter should indicate applicant’s region and district of residence.
The application, together with the above-listed documents should be forwarded, not later than 5th April 2021 to:
THE EXECUTIVE SECRETARY
NATIONAL IDENTIFICATION AUTHORITY
P. O. BOX M680, MINISTRIES POST OFFICE, ACCRA
Salary and other Conditions of Service:
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As applicable in the Public Service
NB: 1. All unsolicited applications previously submitted to NIA shall not be considered;
2. Only shortlisted applicants shall be contacted
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